Effective Date: 01, January. 2025
At MindNote, your privacy is a top priority. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal data when you use our AI-powered note-taking app ("MindNote" or the "App"). By using MindNote, you agree to the practices described in this policy.
1. Information We Collect
We collect different types of information when you use MindNote to provide a better, more personalized experience:
Personal Information
- Account Information: When you create an account with MindNote, we may collect personal details such as your name, email address, and other information required to set up and maintain your account.
- Device and Usage Data: We collect information about the device you use to access the App, including your device type, operating system, browser type, and IP address. We also collect data on how you interact with the App, such as the features you use and the frequency of use.
Content You Provide
- Notes and Files: Any notes, text, images, videos, audio files, and other media that you create, upload, or share through the App. This includes speech-to-text input, custom categories, tags, and reminders that you set.
- Collaborative Content: If you choose to share your notes with others, the content shared, including comments and collaborative edits, will be stored and processed.
- Speech-to-Text: When you use the speech-to-text feature, we collect your voice input to transcribe it into written text. This data is processed temporarily and is not stored beyond what is necessary to complete your request.
AI-Generated Data
- AI Prompts and Results: When you use AI features such as smart editing, translations, or summaries, the data generated (such as changes to your notes or suggestions) may be collected to enhance the AI's performance.
Analytics Data
- Usage Analytics: We may collect anonymized data on how you use MindNote, including which features are most commonly used, to improve the app's performance and functionality. This data is aggregated and does not personally identify you.
2. How We Use Your Information
We use your information for the following purposes:
- To Provide and Improve Services: To operate and enhance MindNote's features, including smart note-taking, AI-based editing, collaboration, and media integration.
- To Personalize Your Experience: To customize the App's functionality, organize your notes according to your preferences, and provide you with tailored recommendations.
- To Communicate with You: To send you updates, newsletters, service-related announcements, and important notices regarding your account or our services. You can opt-out of promotional emails at any time.
- To Analyze and Improve App Performance: To analyze how users interact with the App and identify areas for improvement.
- To Ensure Security: To protect your account, data, and prevent fraudulent activity.
3. Data Retention
We retain your data only for as long as necessary to provide the services you have requested or as required by law:
- Account Information: Stored as long as your account is active. You may delete your account at any time, which will remove all personal data.
- Notes and Content: Retained until you decide to delete your notes or account.
- Usage and Analytics Data: Retained in aggregated, anonymized form for analytics and improvement of the app.
- AI Interaction Data: Temporarily retained for processing, but deleted shortly thereafter to ensure privacy.
You have control over your data and can request deletion or modification at any time.
4. How We Protect Your Data
We implement appropriate technical, administrative, and physical security measures to protect your data from unauthorized access, loss, misuse, or alteration:
- Encryption: We use encryption to protect your data while in transit and while stored in our systems.
- Access Controls: Only authorized personnel have access to your data, and we regularly review access logs and security practices.
- Data Minimization: We collect only the information necessary to provide the service and ensure privacy is maintained.
5. Sharing Your Information
We do not sell your personal data to third parties. However, we may share your data in the following cases:
- Service Providers: We may engage third-party vendors to help us run the App, such as hosting providers, cloud services, and analytics companies. These providers only have access to your data to the extent necessary to perform their services and are contractually obligated to protect your privacy.
- Legal Compliance: We may disclose your data if required by law, such as in response to a legal request by law enforcement or regulatory authorities.
- Business Transfers: In the event of a merger, acquisition, or sale of assets, your data may be transferred as part of the transaction, subject to the terms of this Privacy Policy.
6. Your Rights
Depending on your location, you may have the following rights regarding your personal data:
- Access: You can request a copy of the personal information we hold about you.
- Correction: You can request that we correct any inaccurate or incomplete information.
- Deletion: You can delete your account or individual notes at any time. Upon account deletion, all personal data associated with your account will be permanently erased, except where we are required by law to retain it.
- Objection: You can object to the processing of your personal data, particularly in relation to marketing communications. You can opt-out of marketing emails at any time.
- Data Portability: You can request a copy of your data in a machine-readable format to transfer to another service provider.
- Withdrawal of Consent: You can withdraw your consent for data collection and processing at any time, although this may impact the functionality of certain features.
To exercise any of these rights, please contact us at hello@mindnote.online.
7. International Data Transfers
Your data may be transferred and stored in countries outside of your home country, including countries with different privacy laws. By using MindNote, you consent to the transfer and processing of your data in these countries.
8. Children's Privacy
MindNote is not intended for users under the age of 13. We do not knowingly collect or solicit personal data from anyone under 13. If we become aware that a child under 13 has provided us with personal information, we will take steps to delete such data. If you are a parent or guardian and believe your child has provided us with personal data, please contact us immediately.
9. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or to comply with legal requirements. When we make changes, we will update the "Effective Date" at the top of this page. We encourage you to review this policy periodically to stay informed about how we are protecting your data.
10. Contact Us
If you have any questions, concerns, or requests regarding this Privacy Policy or how your data is handled, please contact us at:
MindNote Support
Email: hello@mindnote.online
Address: Franco Bido, Santo Domingo, Dominican Republic
By using MindNote, you acknowledge that you have read and understood this Privacy Policy and agree to the collection, use, and storage of your personal data as described.