Effective Date: 01. January. 2025
At MindNote, we are committed to protecting the privacy and security of your personal data. This Data Protection Policy explains how we collect, use, store, and protect your personal information when you use our AI-powered note-taking app ("MindNote" or the "App"). By using the App, you agree to the terms of this Policy.
1. Information We Collect
To provide you with the best possible experience, we collect the following types of information when you use MindNote:
a. Personal Information
- Account Information: When you create an account, we may collect personal details such as your name, email address, and other information required to set up and maintain your account.
- Usage Data: Information about how you interact with MindNote, including the features you use, the frequency of your interactions, and any preferences you set. This data helps us improve the app's performance and functionality.
- Device Information: Information about the device you use to access MindNote, such as your device type, operating system, browser type, and IP address.
b. Content You Provide
- Notes and Content: Any notes, files, images, videos, or audio that you create, upload, or share through MindNote. This includes any media or data you add to your notes, such as text, speech-to-text input, and other content.
- Collaborative Content: If you choose to share your notes with other users, we may collect information about your interactions with other users, such as edits, comments, and collaborative notes.
c. AI-Generated Data
- AI Prompts and Results: When you use AI-driven features, such as text-to-voice, smart editing, translation, and summarization, we may collect data generated from your inputs to improve the AI models and features.
d. Speech-to-Text Data
- Audio Input: If you use the speech-to-text feature, we may process your voice input for the purpose of transcribing it into written text. This data is not stored permanently and is processed to fulfill your request.
2. How We Use Your Information
We use your personal information and content for the following purposes:
- To Provide and Improve Services: To operate, maintain, and improve MindNote's features, including AI-powered tools, note-taking, organization, and collaboration features.
- To Personalize Your Experience: To offer you a personalized and intuitive user experience, including customizations, smart note organization, and tailored suggestions.
- To Communicate with You: To send you updates, newsletters, and important information related to your account or our services. You can opt out of promotional communications at any time.
- To Enhance Security: To detect, prevent, and address technical issues, fraudulent activity, or breaches of the Terms of Service and Data Protection Policy.
- To Analyze Usage: To gather analytics that help us understand how users interact with the App and identify areas for improvement.
3. How We Protect Your Data
We take your privacy seriously and implement a variety of security measures to protect your personal information:
- Encryption: We use industry-standard encryption protocols to protect the transmission of your data during interactions with the App, including while storing or transmitting notes, audio files, and other sensitive information.
- Access Controls: Access to your data is restricted to authorized personnel only. We implement strict access controls to minimize the risk of unauthorized access.
- Data Anonymization: For certain AI-driven features, we may anonymize and aggregate your data to protect your privacy while using the App to improve the overall experience.
- Regular Audits and Monitoring: We regularly audit our security practices to ensure they meet or exceed industry standards for data protection.
4. Data Retention
We retain your personal data only for as long as necessary to provide you with our services and as required by law or regulatory authorities. This includes:
- Personal Account Information: Retained for as long as your account is active.
- Notes and Content: Retained for as long as you choose to keep them in your account or until you delete them.
- Usage Data and Analytics: Retained in aggregated, anonymized form to improve our services.
- AI Interaction Data: Stored temporarily to process and refine AI features but deleted shortly thereafter to ensure privacy.
You can delete your data at any time by removing individual notes or deleting your entire account.
5. Data Sharing and Third-Party Services
We do not share your personal information with third parties except in the following circumstances:
- Service Providers: We may engage third-party service providers to assist in the operation of MindNote, such as hosting services, analytics providers, or communication tools. These providers have access to your data only to the extent necessary to perform their services and are obligated to protect your data.
- Legal Compliance: We may disclose your data if required to do so by law or in response to a valid request by public authorities, such as law enforcement or regulatory bodies.
- Business Transfers: In the event of a merger, acquisition, or sale of assets, your data may be transferred as part of the transaction. You will be notified of any such changes.
We do not sell your personal information to third parties for marketing purposes.
6. Your Rights and Control
You have the following rights regarding your personal data:
- Access: You can request a copy of the personal information we hold about you.
- Correction: You can request that we correct any inaccurate or incomplete data.
- Deletion: You can delete your account or individual notes at any time. Upon account deletion, all personal data associated with your account will be permanently erased, except where we are required by law to retain it.
- Objection: You have the right to object to the processing of your personal data, particularly in relation to marketing communications.
- Data Portability: You can request a copy of your data in a machine-readable format for transfer to another service provider.
To exercise these rights, please contact us at hello@mindnote.online.
7. International Data Transfers
MindNote may store and process data in data centers located outside your home country. By using the App, you consent to the transfer of your personal data to jurisdictions that may have different data protection laws than those in your country.
8. Changes to This Policy
We may update this Data Protection Policy from time to time to reflect changes in our practices or to comply with new regulations. When we make changes, we will update the "Effective Date" at the top of this page. We encourage you to review this Policy periodically to stay informed about how we protect your data.
9. Contact Information
If you have any questions, concerns, or requests regarding this Data Protection Policy, or if you would like to exercise any of your rights, please contact us at:
MindNote Support
Email: hello@mindnote.online
Address: Franco Bido, Santo Domingo, Dominican Republic
By using MindNote, you acknowledge that you have read and understood this Data Protection Policy and agree to the collection, use, and storage of your data as described above.